Some examples of visual management for your company
The information that circulates in a company must be understandable and memorable by each hierarchical level. The efficiency and performance of the structure’s teams depend greatly on it. Instead of transmitting information via multiple Excel tables, it is wise to opt for a more intuitive method such as visual management.
Visual management: c’is what ?
First of all, it is necessary to define that’what is visual management ? It is a lean management tool based on the visual perception of information. Also known as view-based management and organization, its purpose is to facilitate the sharing of information within a company.
Studies show that information transmitted by means of a sign or an image is more easily perceived, understood, memorized and assimilated than a voice message. Moreover, 65% of the population has a predominantly visual memory. Thus, a company can significantly improve its internal communication, but also limit errors, time loss and waste by using visual tools. More specifically, visual management allows you to, among other things, :
- Facilitate the understanding of information and reduce misunderstandings;
- Highlight important information and effectively convey key messages;
- Facilitating change management by helping to convince ;
- Encourage employee involvement and stimulate collaborative work;
- Facilitate decision making.
Examples of visual management to implement in your company
Visual management and organization has already proven itself in many situations. A example of visual management The visual management system that you can implement in your company concerns the supply department of a factory. The objective is to deliver parts from suppliers to the various production workshops within the given timeframe. His team is responsible for managing various parameters such as:
- The number of orders to be placed per week to prevent any delay in the activity of the factory;
- The number of order lines that are overdue for delivery;
- Absent or non-conforming acknowledgements of receipt;
- The number of order lines blocked due to a lack of information.
Targets have been set for each of these parameters. Once a day, the team meets on a dedicated board for 10 minutes to determine deviations from the objectives, discuss blockages and define actions to be taken. These are recorded on the board and monitored daily.
A space is also dedicated to feedback actions (retex). In case of recurring problems, the team can decide to deploy a continuous improvement process.
In this example of visual management, the progress of activities is updated in real time. Blockages are also identified quickly, which allows the team to act as quickly as possible. In addition, retex management allows you to solve recurring problems.
Here are other examples of visual management that can be adopted in a company:
- Deposit defective parts in a red bin for analysis and correction of defects at the end of the shift for a production line;
- Display of information essential to the execution of tasks on a board located above the employee’s workstation;
- Visible markings to indicate the way and to avoid danger zones of a site;
- Use of a color code (green to highlight a success, red to indicate a failure or to signal a danger, orange to highlight a point that deserves special attention, etc.).).
How to do it well ?
To determine theexample of visual management If you want to implement it in your company, you must identify the methods and tools best suited to your projects and your teams. Among the most used are :
- The Kanban method. Allowing to follow tasks in real time, it is very useful in project management;
- The Mind Mapping. Also called mind map or mind map, this tool is particularly suitable for complex projects involving a large amount of information;
- The design thinking. This method is very useful in the development of innovative concepts;
- The Gantt chart. This tool is a precious help for the planning of tasks.
Favour methods and tools that are easy to use. Otherwise, your company will not be able to take full advantage of the benefits of visual management.